If you need to organise a meeting, you should send a meeting invite using your calendar. This is the best way to make sure everyone you want to attend your meeting all has the information for the date, time, and location of the meeting.
For the basics on how to send a meeting invite using Outlook's desktop app see this video by @MicrosoftOfficeLearning (58 sec).
A great video with in-depth look at these features, including making appointments just for you, managing recurring meetings, cancelling meetings, and adding or reviewing attendees then see this video by @ChrisMenardTraining (13m 02s).
If you're using Google Calendar and want to send an invite using Google Calendar see @KnowledgeBase (1m 21s).
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Siobhán T
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